SAFELIFT INDUSTRIES

Employee Handbook

1. Welcome Note

Welcome to Safelift Industries. We are pleased to have you as part of our team. This handbook is designed to help you understand our organization, policies, and expectations and ensures a professional and compliant workplace.

This manual applies to all employees of Safelift Industries across all departments, locations, and employment categories, including administrative staff, factory workers, sales personnel, and management.

• Vision: To be a trusted leader in the material handling industry, delivering quality products with integrity and innovation.
• Mission: To create value through efficient operations, a skilled workforce, and customer satisfaction.
• Core Values: Integrity, Safety, Quality, Teamwork, and Accountability.

2. About the Company

Safelift Industries is a Leading Manufacturer of Material Handling Equipments committed to excellence, integrity, innovation, teamwork, and customer satisfaction. The company operates from four key locations supporting manufacturing and distribution operations.

Workforce departments include:

• Administration
• Sales & Marketing
• Operations & Production
• Warehouse & Logistics

3. Employment Categories

• Permanent Employees
• Probationary Employees (6 months)
• Contractual Employees

Confidentiality, Non-Disclosure & Non-Solicitation

All employees must sign a Non-Disclosure Agreement (NDA) upon joining. Employees must maintain confidentiality of all Company, client, vendor, financial, technical, and business information during and after employment. Unauthorized disclosure or misuse may result in disciplinary action and legal proceedings.

Employees shall not solicit, induce, recruit, or attempt to engage any employee, customer, vendor, dealer, supplier, or business associate of the Company for personal benefit or for any competing business during employment and for two (2) years after separation.

Confidentiality of proprietary and business-sensitive information continues for four (4) years after termination of employment.

Probation Period: All new employees are placed under a probation period of six (6) months from the date of joining. After successful completion, a Confirmation Letter is issued. If performance is unsatisfactory, management may extend probation or discontinue employment.

4. Working Hours & Attendance

• Working Days: Monday to Saturday
• Timings: 10:00 AM to 7:00 PM (Mon–Fri), 10:00 AM to 6:00 PM (Saturday)
• Production Department: 9:00 AM to 7:00 PM (Mon–Fri), 9:00 AM to 5:00 PM (Saturday)
• Late arrival/early leave: 3 late marks/early leave = 1/2-day salary deduction (10 minutes grace)
• Reporting after 11:30 AM (10:30 AM for Production) will be considered half day
• Early Leave requires prior permission of HOD and HR
• Attendance must be marked daily through biometric and attendance registers
• Half day: First half 10:00 AM–3:00 PM, Second half 2:00 PM–7:00 PM

Work From Home (WFH): For long-term illness or unforeseen circumstances, WFH will be paid as half (50%) of In Hand salary with prior management approval. Employees must remain available online, attend meetings, and meet deadlines. Misuse may lead to disciplinary action.

Any deviation from working hours must be informed and approved in advance by the reporting authority through email safelifthr@gmail.com.

5. Dress Code

Employees must present a clean and professional appearance. Dress code is Business casuals. Torn jeans, uncollared T-shirts with inappropriate content, and inappropriate attire are not permitted.

6. Workspace

Maintain a clean, orderly, and clutter-free workspace. Personal phones must be deposited at the HR desk for better productivity and may be taken back during break time.

7. Leave Policy

• Annual Leave Entitlement: 15 leaves (CL + SL) per year, credited post-probation on pro-rata basis
• SL may require medical proof if exceeding 2 consecutive days
• Unused leave encashment applicable (as per company discretion) at financial year end only
• Unapproved leave will lead to salary deduction
• During probation, paid leaves are not applicable
• Carry forward of unused leave is not permitted, except under special management approval
• Planned leave must be applied at least 3 working days in advance
• Unauthorized absence will be treated as Leave Without Pay (LWP)
• 10 paid holidays annually as per Holiday List
• Sandwich Leave Policy applies for leave before and after weekly off/holiday

8. Training Program

On-the-job training is conducted by the reporting manager or department head and covers product, sales, and soft skills on an as-needed basis.

9. Code of Conduct

All employees must maintain professional conduct, integrity, and discipline. The company is committed to a safe, respectful, and productive work environment.

• LEVEL I: Minor policy violations — Verbal warning
• LEVEL II: Repeated offences / serious misconduct — Written warning, monetary penalty, withholding incentives/promotions
• LEVEL III: Serious misconduct affecting reputation, finances, or security — Termination

10. POSH Policy (Prevention of Sexual Harassment)

Safelift Industries strictly adheres to the POSH Act, 2013. Zero tolerance for sexual harassment. An Internal Complaints Committee (ICC) is constituted. Complaints must be reported within 3 months. Confidentiality will be maintained. Strict disciplinary action including termination may be taken.

11. Safety & Medical Emergency

• Follow all workplace safety rules and procedures
• Wear required PPE while on duty
• Report unsafe conditions, accidents, injuries, or near-misses immediately
• In medical emergencies, notify supervisor or designated emergency contact without delay
• Inform the Company of known allergies or medical conditions

12. Compensation & Statutory Benefits

• PF: As per EPF Act — 12% employee + 12% employer contribution
• ESI: Applicable for employees earning ≤ INR 21,000/month
• Gratuity: Applicable after 1 year of continuous service
• Bonus (if applicable) is included in CTC
• Salaries are processed between the 7th and 10th of every following month
• Deductions may include PF, ESI, LWP, TDS, and P Tax as applicable

13. Performance Management

Performance is measured through KRAs and KPIs based on individual targets and SOPs. Reviews are conducted quarterly across departments.

14. Travel & Reimbursement Policy

Business travel must be pre-approved. Employees may travel by train or air as approved. Daily Allowance covers hotel, meals, and incidental expenses within approved limits. Personal entertainment, alcohol, fines, and unapproved expenses are not reimbursable. Travel plan must be submitted to HOD and HR before travel. No Approval = No advance or attendance.

15. Assets & IT Policy

Company-issued assets (laptops, mobiles, SIM cards, peripherals) remain company property and must be returned on resignation, termination, or transfer. Official data on company devices is confidential. Unauthorized software, data leakage, or asset loss may lead to disciplinary and legal action, including termination.

16. Resignation & Exit Policy

• Notice Period: 30 days (unless otherwise stated)
• Written resignation must be submitted to reporting manager and HR
• Complete handover and return all company assets before last working day
• Final settlement is processed after clearance, by the 10th of the next salary cycle

17. Acknowledgment

I confirm that I have read, understood, and agree to comply with the policies of Safelift Industries as stated in the Employee Handbook. I understand that compliance with these policies is a condition of my employment, and that ignorance of a policy will not be considered an excuse for non-compliance.

HR Department — Safelift Industries